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Your weekly go-to guide to transform your finance function into a strategic powerhouse.

Welcome CFO Techstack Community šŸ‘‹,

Last week, we wrapped up the AI in Action series by pulling together the biggest wins, lessons, and takeaways for finance leaders exploring AI.

 

This week, we kick off a new two-part series: Stacking for Scale. In Part 1, we meet Emma Knight, who joined Cloud Capital as Head of Finance and Operations. Her story shows why they made finance a first hire and how that decision set the tone for scale from day one.

FEATURED ARTICLE

Stacking for Scale

Why Cloud Capital Made Finance a First Hire

 

When most startups raise their seed round, they’re thinking about sales, engineers, and product. Finance usually comes later, once the first signs of scale emerge. But Cloud Capital did something different. Before they’d even hit 10 employees, they hired Emma Knight as their Head of Finance and Operations.

 

It was early. Some might say too early.

 

But there was a strategy behind the decision, and a very intentional approach to how they wanted to build their business.

 

Cloud Capital is a seed-stage startup that works with CFOs and finance leaders to bring clarity, control, and confidence to one of the fastest-growing and least-understood cost lines in their business – the cloud. Their tool connects to AWS to forecast usage, recommend commitments, and mitigate the financial risks of overcommitment. By combining finance-grade forecasting with commitment risk management, Cloud Capital enables companies to optimise their cloud spend without losing the flexibility they need to grow.

 

While that problem might sound technical, it’s one Emma had felt firsthand.

 

"I spent three years trying to forecast cloud costs at my last company," she says. "It was slow, painful, and full of uncertainty. We speak different languages, finance and engineering, and it takes a long time to build that understanding."

 

Emma wasn’t looking for an early-stage role when she came across Cloud Capital. She’d just exited Tessian, a cybersecurity scale-up, where she’d been the first dedicated finance hire post-Series B. Over five years, she built the team from the ground up, helping the company raise Series C, secure venture debt, and eventually exit to Proofpoint.

 

"There’s something really rewarding about building a team from scratch," she says. "At Tessian, they started with outsourced accounting and ended with a mature function split between accounting, FP&A, and strategic finance. It became a real partner to the business."

 

The case for hiring finance early

So why did Cloud Capital bring her in so early?


Partly because the founding team had been through this before. All three founders had exited previous startups. They knew the cost of neglecting finance too long. And they were determined not to make the same mistake.


"They’d all been bitten before," Emma explains. "So they made a conscious decision to bring finance in from the start. Not just to tick a box, but to lay proper foundations."


But there was another reason.


"We sell to finance teams," she says. "I would’ve been the buyer. So bringing me in helped shape the product, the messaging, and the internal processes around that persona."


That customer insight loop - having finance expertise embedded in the company from day one - has helped Cloud Capital design a product that actually works for the people who own the P&L. It’s why the platform is built to give finance and engineering a shared view of the forecast, the commitments in place, and the savings achieved.


Emma also had operational experience beyond finance, people, legal, risk, compliance. That made her a perfect fit for a lean, experienced team looking to move quickly without creating long-term mess.


"We’re a small team, but we’ve all got 10 to 20 years of experience. The goal is to do things once, and do them right."

 

A complex setup from day one

Unlike many early-stage companies, Cloud Capital didn’t start with a simple structure. Instead, they opted for a US TopCo with a UK permanent establishment, plus two wholly owned subsidiaries, one in the UK and one in the US.

 

"It’s an unusual setup," Emma admits. "But it allowed us to qualify for SEIS and EIS investment in the UK, while setting us up to grow in the US. It reflects how experienced the founders are, they’re building with scale in mind."

 

From a finance perspective, though, that made things a little more complicated.

 

"We have three sets of payroll across two countries. Sales tax, VAT, different compliance timelines... For a small company, we’re quite sophisticated. That’s why the role needed to be in-house, not outsourced."

 

It also meant Emma had to hit the ground running. There were three separate Xero accounts, limited processes, and no consolidation or intercompany workflows.

 

How it all started

Emma approached the job the same way she had at Tessian: focus on fundamentals.

 

"The first thing I tackled was entity allocation, making sure costs were going to the right place. We needed to know what each entity was spending and why. From there, we could build reporting, forecasting, and controls."

 

Her top two priorities?

  • Fix intercompany and consolidation
  • Rebuild the financial model 

In next week’s article, we dive into how she tackled those tasks, which tools made the biggest impact, and how she’s balancing structure with speed in a high-growth startup.

        COMMUNITY INSIGHTS

        šŸŽ¤ How I stacked it

        Leanne Edmonds, Financial Controller at Projectworks, reveals their tech stack

        Projectworks is an all-in-one platform that helps professional services businesses plan, track, and optimize their projects, people, and profitability. By combining project management, resource planning, and financial forecasting into one intuitive system, Projectworks gives leaders real-time visibility across their business, enabling smarter decisions, keeping teams aligned, and ensuring projects are delivered profitably, without the spreadsheet chaos.

        IMG_1214 - Copy (2)

        Leanne told us, ā€œWe’re a lean finance team, so my day-to-day involves BAU work like overseeing the finance function, handling month-end and investor reporting and managing tax and audit work; while also tackling larger strategic projects like fundraising, transfer pricing, and navigating US compliance.

         

        Here’s what Leanne and their team are using:

        1. Joiin for Consolidated Reporting: We have a simple structure with just three legal entities, but two different currencies make things more complex. Joiin has improved significantly in recent months, especially with the revised reporting feature, which is far more flexible than before. Once month-end is closed, I can quickly produce consolidated accounts in both currencies. It would be great to have even more flexibility to replace reports still being produced in Excel, such as a direct cash flow statement.
        2. Mayday for Intercompany: The BRAG feature is a lifesaver during the month, eliminating the need to switch between Xero entities to reconcile intercompany payments (and avoiding those mid-task distractions). Balancer makes it easy to revalue our FX intercompany balances in a single click. I’ve also trialled the new Prepayments and Deferred Revenue features and am excited to incorporate them into our month-end processes. I can’t fault Mayday at all.
        3. Airwallex for FX: The newest addition to our tech stack, we’ve recently started using Airwallex to receive and pay in foreign currencies, saving on FX fees while also benefiting from natural hedging.
        4. Projectworks for timesheets, expense claims, and leave management: We’re big advocates of putting ourselves in our customers’ shoes, so we use Projectworks, our own product wherever possible.
        5. Bean Box for Recurring Revenue: As a SaaS business, Bean Box is a handy tool that lets us easily see our forecasted recurring revenue based on the repeating invoices set up in Xero.
        6. Stripe for Payments: Stripe enables our customers to pay by credit card, set up autopay, and gives us one-click reconciliation in the bank rec for multiple payments.
        7. Gusto/iPayroll/Cloud Payroll/Remote.com for Payroll: We have payroll in 4 jurisdictions and have added payroll systems like Gusto, iPayroll, CloudPayroll and Remote.com on an ad-hoc basis to date. While each of these systems integrate with Xero, a big project for us this year is transferring over to a fully integrated HRIS like Rippling where we can have all global employees on one system.

         

            Keen to share how you stack it? Email to  hein.vanzyl@getmayday.com

             

            UPCOMING EVENTS

            šŸ—“ļø Join our upcoming webinar series!

            Episode 4: Automating Consolidated Reporting

            Thu, 21 Aug, 12pm AEST

             

            Join us this week for the fourth episode of our new webinar series, focusing on Automated Consolidated Reporting. We will explore how high-growth businesses are tackling complex reporting and consolidation requirements with Xero.

             

            Here's what to expect from the session:

            • Insights into when Xero's native reporting is enough, and when it isn't
            • How dataSights helps automate consolidation of financial and non-financial data
            • Best practices from finance teams reporting across 50+ entities

            This session is designed for data-driven CFOs, analysts and anyone trying to wrangle reporting from multiple entities and multiple sources with a Xero-first approach.

             

             

            Episode 5: Optimising Global Payments

            Tues, 26 Aug, 12pm AEST

             

            Also, join us next week for the fifth and final episode of our webinar series, focusing on Optimising Global Payments. We will explore how high-growth businesses are handling increasingly complex spend and FX fees with Xero.

             

            What to expect from the session:

            • How tools like Airwallex allow you to open international accounts with ease and manage spend across your growing team
            • Key lessons from CFOs managing global spend across dozens of staff
            • Why moving to an ERP won't necessarily fix your spend headaches

            Ideal for CFOs, ops leads, and finance teams managing spend and payments across teams, countries, and currencies.

             

            Register now!

            THE STACK EXCHANGE

            🧵 This week's top threads, from The Stack Exchange

             
            The Stack Exchange is a Slack forum for connecting with peers, sharing insights, and staying updated on apps and industry events, helping you transform your finance function into a strategic powerhouse.
             
            Here are this week's top 3 discussions from The Stack Exchange:
            1. Looking for a GAAP compliant consolidation tool.
            2. Seeking recommendations for the best current Salesforce–Xero integration solution.
            3. Any recommendations for inexpensive but easy/low-admin UK payroll HR tools?

               
            Keen to join? Sign up here >

            NEW IN THE WORLD OF CFO SOFTWARE

            šŸ—žļø News from the stack-o-sphere

             

            • Moss releases new card controls. Learn more.
            • Expensify releases ability to drag and drop receipts or attachments in bulk. Learn more.
            • Airwallex Spend now includes Purchase Orders. Learn more.

            WHAT THE DATA SAYS

            šŸ“Š Stat of the week

             

            SaaS now costs average $8,800 per employee.

             

            Research by Cledara

            MORE OF THE GOOD STUFF

            And lastly, our top picks!

             

            šŸŽ§ Podcast: Practical uses of AI in Finance, Ep. 245, GrowCFO

            šŸ“  Article: 14 Best Ways to Use ChatGPT for Finance

            šŸ˜†  Joke: What do you call an accountant seen talking to someone? Popular.

            Why not forward this newsletter to someone you think would enjoy it?šŸ™

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